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Matrix Field Definitions
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Field Definitions

 

Beginning with a symbol or number

 

 

2nd LQ

 

 

If the second-living-quarters is directly accessible through a door or by a heated hallway or stairway from the primary dwelling, then include the second-living-quarters heated living area in one of the "HLA Main," "HLA Upper," "HLA Third," "HLA Basement" or "HLA Lower" fields, which is added to the "Total HLA."

 

If the second-living-quarters is not directly accessible through a door or by a heated hallway or stairway from the primary dwelling, then report the square footage of the second-living-quarters using the “2nd LQ HLA” and “2nd LQ Non-HLA SqFt” fields, which are not added to the “Total HLA” and “Total Unheated SqFt.”

 

Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported.

 

The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields. Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported. The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields.

 

 

2nd LQ HLA

 

 

 

2nd LQ Non-HLA SqFt

 

 

 

 

 

 

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Beginning with A

Above Grade HLA Includes finished, heated living area above-grade, and directly accessible from other living area through a door or by a heated hallway or stairway. This field is automatically populated with the sum of the values entered in to the HLA Main, HLA Upper, HLA Third, and HLA Lower fields.
Accessibility Features A list or description of the accessibility features included in the sale/lease.
Acres Cleared The number of acres cleared.
Acres Wooded The number of acres wooded.
Additional Parcels A list of parcel IDs included in the sale, separated by commons, that are in addition to the primary ID listed in the "Parcel ID" field.

Additional SqFt

 

 

Includes heated, unheated or unfinished SqFt not directly accessible from other living area through a door or by heated hallway or stairway (e.g., second living quarters or basement not directly accessible from the main dwelling, detached garage, etc.). Additional SqFt should be described in the Remarks or Agent Remarks.

Additional SubTypes

 

 

Freestanding Retail means any stand-alone building. Retail Center means strip malls and other attached, adjoining retail locations. Retail means a shopping and entertainment establishment, including, but not limited to shopping malls, clothing stores, florists and other retail.
Admin Fee

The dollar amount charged by the owner or property manager as part of the application process.  If this fee does not apply, enter 0.

Agency Cooperation The listing brokerage must choose whether to cooperate with buyer agents or sub agents or both.

Agent is Owner

 

 

 

 

 

Member Participants and Subscribers must show their name(s) in the Seller field, and check "Yes" in the Agent/Owner field if they are the owners or have an ownership interest in the property submitted to the Service. If the owner is not obvious (i.e., ownership by a business entity and the Member Participant or Subscriber has an ownership interest), the Listing Brokerage shall make the disclosure in the Agent Remarks section. "Yes/No" field. Canopy MLS Rules and Regulations, Section 1.9

Agent Remarks

 

 

 

The Agent Remarks field may contain security or proprietary information and should be restricted from public view. Agent Remarks are visible to all Canopy MLS Subscribers. Do not include combination lockbox codes or security system codes. Canopy MLS Rules and Regulations, Section 1.8

Allow Internet Address Display A yes/no field that states the seller has allowed the listing address to be displayed on Internet sites. Canopy MLS Rules and Regulations, MLS Grid IDX rule 7

Allow Internet AVM

 

A yes/no field that states the seller allows the listing can be displayed with an AVM on Internet sites. Canopy MLS Rules and Regulations, MLS Grid IDX rule 16

Allow Internet Comment

 

 

A yes/no field that states the seller allows a comment or blog system to be attached to the listing on Internet sites. Canopy MLS Rules and Regulations, MLS Grid IDX rule 17
Allow Internet Listing Display A yes/no field that states the seller has allowed the listing to be displayed on Internet sites. Canopy MLS Rules and Regulations, MLS Grid - IDX rule 8

Allow Syndication

 

 

Seller allows the listing to be published on real estate marketing websites such as Realtor.com, CarolinaHome.com, and other sites specified by the listing brokerage’s preferences.

Annual NOI $

 

 

 

Net operating income is the revenue from a property after operating expenses have been deducted, but before deducting income taxes and financing expenses (interest and Principal Payments).

 

For example, Gross Income - Operating Expenses = Net Operating Income (NOI). The amount of annual Net Operating Income for commercial property.

Annual Scheduled Income $

 

The maximum amount of annual rent collected if the property were 100% occupied all year and all tenants paid their rent.
Amount of scheduled income for commercial property listed.
Appliances

Describes fixtures (and personal property, if any) that conveys with the real property. Canopy MLS Rules and Regulations, Section 1#7

 

August 2024: "Ice Maker" and "Refrigerator with Ice Maker" are now available in the Appliances list.  "Ice Maker" and "Refrigerator" each refer to standalone or freestanding appliances, while "Refrigerator with Ice Maker" refers to the combined appliance.  Prior to these additions, a selection of "Refrigerator" made no representation about the presence of a built in Ice Maker.

Application Fee The dollar amount charged by the owner or property manager as part of the application process.  If this fee does not apply, enter 0.

Appointment Phone

 

Use the phone number cooperating brokers should call to schedule an appointment to show the property. Do not add "1-" in front of the area code.

Approx. Acres

 

 

 

 

Approximate acres means the approximate acreage of the listed property. 1 acre=43,560 SqFt. Calculate width times depth divided by 43,560 SqFt. If triangular - width times depth divided by two then divide by 43,560. If irregular, create triangles and use the triangular method by adding together the values calculated for each triangular section. Option: Check the online tax records or call the local assessor.

Approx. Lot Dimensions

 

 

 

 

The dimensions of the lot minimally represented as length and width (i.e. 250 x 180) or a measurement of all sides of the polygon representing the property lines of the property. i.e. 30 x 50 x 120 x 60 x 22.
Enter actual dimensions for the listed property. It is permissible to enter "Per Survey," "Per Plat," "Per Tax Records" where appropriate. Call assessor, look up in public records, check deed, title, survey. The information is available.

Architectural Style

 

 

 

Style includes A-frame, cottage/bungalow, Cape Cod, contemporary, etc. Use "Arts and Crafts" for craftsman style; "cottage/bungalow" is similar but indicates a smaller home. If "other" is selected, the listing agent must provide a description in the Remarks. Only one style can be selected.  
Assigned Spaces Indicates the total number of spaces assigned for exclusive use by the listed property

Association Annual Expense

 

 

 

 

 

 

 

Enter the price or price range that corresponds to the total yearly cost of all HOA fees.  For example, searching for "600-" ($600 or less per year) will return listings that have the following HOA fees:

• $50 per month (or less)

• $150 per quarter

• $300 semi-annually

• $600 annually

This will also find listings with multiple fee charging HOAs. For example:

• $100 per quarter for the first HOA, $150 per year for the second HOA Only the actual amount and frequency entered by the listing agent will be displayed, the yearly cost associated with this field is only to standardize searching for HOA fees. Additionally, entry of HOA Fees into a listing is optional, meaning that listings where no fees were entered at all will not appear in your search results when using this field.

Association Email An email address that can be used to contact the HOA or HOA management company.
Association Email 2 An email address that can be used to contact the secondary HOA or HOA management company, if there is one.
Association Fee The amount of money paid to the neighborhood homeowner association.
Association Fee 2 The amount of money paid to a secondary neighborhood homeowner association, if there is one.
Association Fee Frequency Indicates whether HOA fees are paid monthly, quarterly, semi-annually or annually.
Association Fee Frequency 2 If there is a secondary neighborhood homeowner association, this indicates whether those HOA fees are paid monthly, quarterly, semi-annually or annually.
Association Name Provide the appropriate contact information so cooperating brokers can obtain subdivision documents.
Association Name 2 Provide the appropriate contact information for a secondary homeowner association so cooperating brokers can obtain subdivision documents.
Association Phone The appropriate phone number to use to contact a representative of the homeowner association.
Association Phone 2 The appropriate phone number to use to contact a representative of the secondary homeowner association.
Assumable Describes whether the current mortgage is assumable. Dropdown list.
Attached Garage YN Indicates whether or not there is a garage directly attached to the main structure on the property.

Attachments

 

 

Upload contract addenda, sketches, disclosures, etc. Multiple attachments can be uploaded as long as the sum total files size does not exceed 10MB. Adobe acrobat (PDF), Text (txt) and Rich Text (rtf) files can be uploaded. Attachments appear on agent reports only.

Attribution Contact

 

 

 

 

 

The Listing Attribution Contact field is provided to data recipients, and includes the contact information for the value select in the "Attribution Type" field. For more information see our Knowledge Base article:
Enhancements to Listing Broker Attribution Coming Sept. 13, 2022
Or our Matrix Minute video:
Enhancements to Listing Broker Attribution Coming Sept. 13 2022 (video)
Attribution Name  

Attribution Type Listing

 

 

 

 

 

 

 

Select the value to use in the Listing Attribution Contact field provided to data recipients. The broker in charge of your office has control over this value for all listings in the office. If your BIC has selected "Agent Choice", this allows listing agents to select their own preferred contact information. If any other value has been selected by your BIC this will automatically set the value for this listing.
For more information see our Knowledge Base article:
Enhancements to Listing Broker Attribution Coming Sept. 13, 2022
Or our Matrix Minute video:
Enhancements to Listing Broker Attribution Coming Sept. 13 2022 (video)

Auction / Bid Info

 

 

If the listed property is subject to auction or bid, the listing must include an actual list price, assessed value, starting bid or market value in the List Price field. Canopy MLS Rules and Regulations, Section 1.2 #4

Auction / Bid Type

 

 

Auction listings must be subject to an auctioneer or auction-firm license, and must include the auctioneer name and auctioneer license number in the Agent Remarks. Canopy MLS Rules and Regulations, Section 1.2 #4
Auction YN Indicates whether or not the listed property will be available at auction.
Availability Date The date when a prospective tenant may take possession of the property for lease.

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Beginning with B

Bathrooms Full Full baths includes all finished bathrooms that include either a bathtub or shower.
Basement Describes the features of the basement, if there is one on the property.
Basement YN Indicates whether the listed property has a basement.
Bathrooms Full Full baths includes all finished bathrooms that include either a bathtub or shower.
Bathrooms Half Half baths include all finished bathrooms that do not include a bathtub nor a shower.

Bathrooms Total

 

 

For residential properties this value is auto calculated from the total full and half baths. For commercial properties listed the value must be entered to count the number of bathrooms available.
Bedroom Basement

 

The number of bedrooms on the given level.

 

Click here for a definition of a bedroom.

 

Click here for definitions of room levels.

 

Review Septic Permits article from NCREC.

 

 

 

Bedroom Lower
Bedroom Main
Bedroom Second LQ
Bedroom Third
Bedroom Upper

Below Grade Finished Area

 

Includes heated, finished, below-grade living area directly accessible by interior stairs, with earth adjacent to any exterior wall on that level. If earth is adjacent to any portion of a wall, the entire level is considered below-grade.
Below Grade Finished Area Source  
Below Grade Finished Area Srch Sq Ft  
Below Grade Finished Area Units  
Builder Name Used to indicate the builder in both new construction and resale. Canopy MLS Rules and Regulations, Section 1 (g)

Builder Model / Plan

Used for model and/or plan names in new construction and resale.
Building Area Source  

Building Area Total

 

 

 

 

 

 

 

 

 

Includes above- or on-grade, heated, finished living area directly accessible from other living area through a door or by a heated hallway or stairway. A finished, heated garage cannot be counted as HLA. Enter 0 if there is no upper, third or lower level.

 

The ceiling height must be at least seven feet, except under beams, ducts, etc. where the height must be at least six feet four inches [Note: In rooms with sloped ceilings (e.g., finished attics, bonus rooms, etc.) you may also include as living area the portion of the room with a ceiling height of at least five feet if at least one-half of the finished area of the room has a ceiling height of at least seven feet.

 

If any portion of the dwelling is unpermitted, a listing broker may include that area in the total square footage determination so long as s/he clearly discloses in the Public Remarks the amount that is unpermitted, e.g., 3,750 total SqFt of which 850 SqFt is an unpermitted addition that otherwise meets the definition of living area. (Source: https://www.ncrec.gov/Pdfs/genupdate/the4s.pdf)

Building Area Total  Srch Sq Ft  
Building Area Units  
Building Features A list of features currently available in the commercial property

Buyer Agent MLSID

 

Buyer agent means the cooperating broker who brings the buyer. If there was no Buyer Agent, or if the Buyer Agent is not a member of Canopy MLS enter 00001 for non-member.

Buyer Team MLSID

 

 

 

 

 

If the Buyer Agent is a member of a team, their team's MLSID will appear beneath their name when the Buyer Agent MLS ID has been added. Include this ID in the "Buyer Team MLS ID" field to give credit to their team for the closing, in addition to crediting the Buyer Agent individually.

 

Canopy MLS has created the ability to add agents and listings to “Teams” in Matrix. We recognize that teams can be comprised of various agents, licensed assistants, and support staff. For additional information on Teams please click here.

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Beginning with C

Cancellation Date

 

The effective date of the termination of the listing agreement. Note that this is not necessarily the same date that the listing status is changed to Withdrawn in the MLS (though it may be). Enter in the mm/dd/yyyy format.
Can be Divided Describes if the listed lot/acreage/farm property can be subdivided.

Carport Spaces

 

 

Indicates the total number of parking spaces conveyed with the property that are wholly included under a covered carport.

 

Carport YN Describes whether the property has a carport.

CDOM

 

 

 

 

Cumulative Days on Market (“CDOM”) is displayed on every listing in the MLS system and tracks the days on market for a property over multiple listings on the property. When a new listing is entered, the “CDOM” will only reset to zero if one of the following two actions occurs: A) The previous listing status is closed; or B) The previous listing has been off market (Temporarily off Market, Expired or Withdrawn) for more than 90 days. Want to know more about how DOM, CDOM and List to Close (LTC) are calculated?
Ceiling Height Feet The "foot" value for the ceiling height. If a ceiling is 8 feet 6 inches high, the value entered into this field will be "8"
Ceiling Height Inches The "inch" value for the ceiling height. If a ceiling is 8 feet 6 inches high, the value entered into this field will be "6"
City Use the city in the physical address or mailing address.

City Taxes Paid To

 

 

If the real property is assessed city taxes, select the city to which property taxes are paid here. If the real property does not pay city-level property taxes (ie, it is only assessed county taxes), select "No City Taxes Paid."

Closed Comp Type

 

 

 

 

 

 

 

Select the type of Comp Sale listing being entered.

 

• Firm Exclusive Comp Sale: You must specify a listing agent from within your firm, and the Selling Agent must be an agent from within the firm or 00001 for an unrepresented buyer.

 

• New Construction Listing Agent: Must include a valid street address, Legal Description, Deed Reference and Parcel ID. You must specify a listing agent from within your firm. The Selling Agent can be any other MLS subscriber.

 

• Selling Agent Comp Sale: Includes non-represented seller transactions, non-member listing agent transactions and unlisted new construction transactions. You must specify a selling agent from within your firm. The “Listing Agent” must be 00001.

 

For more information, see Entering a listing as a “Comp Sale”

Closed Price The gross sales price established in the purchase agreement is the sale price reported to the MLS.
Co List Agent MLS ID

The secondary listing agent affiliated with the same or a different listing brokerage who contracts as the agent of a seller. Colistings with other licensees who are not Member Participants or Subscribers of Canopy MLS must not be entered into the MLS. Colisting agents with the same firm have add/edit privileges. A co-listing agent from a different firm does not have add/edit privileges. Canopy MLS Rules and Regulations, Section 1.3

 

Co List Agent Name

 

 

 

 

Co List Agent Team ID

 

 

 

 

If the Buyer Agent is a member of a team, their team's MLSID will appear beneath their name when the Buyer Agent MLS ID has been added. Include this ID in the "Buyer Team MLS ID" field to give credit to their team for the closing, in addition to crediting the Buyer Agent individually.

 

Canopy MLS has created the ability to add agents and listings to “Teams” in Matrix. We recognize that teams can be comprised of various agents, licensed assistants, and support staff. For additional information on Teams please click here.

Commercial Location Describe the site where the commercial property is located.

Common Interest

 

 

Common Interest is a type of ownership in a property that is composed of an individual lot or unit and a share of the ownership or use of common areas. A Common Interest Development (CID) is usually governed by a recorded set of Covenants, Conditions & Restrictions (CC&Rs).

Community Features

 

 

 

 

 

 

 

 

 

 

Subdivision amenities that may be available to the listed property and may require membership or additional fees.

 

"55 and older" means qualified senior housing defined by HUD. Listing agents must submit a statement of qualification to Canopy MLS signed by a representative of the homeowners association (HOA), and witnessed (the witness does not have to be a representative of the HOA) when selecting "55 and older." Canopy MLS Rules and Regulations, Section 1 (g).

 

A dog park is a place for dogs to exercise and play off-leash in a controlled environment under the supervision of their owners. Dog parks have varying features, although they typically offer a 4' to 6' fence, separate double-gated entry and exit points, adequate drainage, benches for humans, shade for hot days, parking close to the site, water, tools to pick up and dispose of animal waste in covered trash cans, and regular maintenance and cleaning of the grounds.

 

Helipad means a helipad or heliport constructed and operated in compliance with appropriate Federal Aviation Administration, state and local regulations.

 

Sport Court is defined as a multi-sport or single-sport athletic space, typically constructed outdoors, where such games as basketball, volleyball, pickleball, other racquet sports, etc., and be played.

 

Game Court is defined as a space, typically constructed outdoors, where such games as bocce ball, shuffle board, horseshoes, etc., can be played.

Company Remarks

 

A remarks field that is only visible to members of the same offices as the listing agent. Do not include combination lockbox codes or security system codes. Canopy MLS Rules and Regulations, Canopy MLS Rules and Regulations, Section 1.8

Complex Name

 

 

 

In Matrix, the Subdivision field is used to indicate the presence of single family detached homes, while the Complex Name field is used to indicate the presence of single family attached homes. If the property is not located in a Complex, or if this is not a developed Complex that an agent or a consumer would be searching for, Canopy MLS recommends entering “None” in the Complex field.
Confirmed Special Assessment A Special Assessment that has been approved prior to Settlement whether or not it is fully payable at the time of Settlement (NCAR Standard Form 2-T).

Confirmed Special Assessment Description

 

Describe the Confirmed Special Assessment that has been approved prior to Settlement whether or not it is fully payable at the time of Settlement. "Confirmed Special Assessment Description" is required when "Confirmed Special Assessment=Y."

Construction Type

 

 

Describes the property's construction type as manufactured, off-frame modular, on-frame modular or site built. For information on the difference between manufactured and modular homes, click here.
Cooling Describes the cooling systems present in the listed property.
County County means the county where the real property exists.

Covered Spaces

 

Indicates the total number of parking spaces conveyed with the listed property that are wholly covered by a roof, or some other structure.
Cross Street The name of the nearest street that intersects with the street the listed property is on.

Cumulative Days on Market

 

 

 

 

Cumulative Days on Market (“CDOM”) is displayed on every listing in the MLS system and tracks the days on market for a property over multiple listings on the property. When a new listing is entered, the “CDOM” will only reset to zero if one of the following two actions occurs: A) The previous listing status is closed; or B) The previous listing has been off market (expired or withdrawn) for more than 90 days. See this article to know more about how DOM, CDOM and List to Close (LTC) are calculated.

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Beginning with D

Deed Reference

The purpose of the "Deed Reference" field is not to identify the owner of the property, but to correctly identify the property offered for sale. The "Deed Reference" field must be filled in even for listings where the seller does not yet own the property. Obtained from the county Register of Deeds. Include the book and page, i.e., "10223-769."

Development Status

Construction Status is required IF New Construction = Y "Proposed" means construction has not begun and there is no foundation. "Under Construction" means construction has begun, and a foundation is in place. The listing must be changed from "Proposed" to "Under Construction" within 7 business days.

"Completed" means the Certificate of Occupancy has been issued.

"Land/Home Package" means combining a land sale with the contract purchase price of a home that has been built or will be built on the land as with custom-built new construction (and manufactured homes that are classified as real property), and the “Construction Status” field must indicate “Land/Home Package.”

Directions

Provides directions to the property. Directions appear on Customer Reports. Do not include confidential information, agent name or contact information. Do not include combination lockbox codes or security system codes. Canopy MLS Rules and Regulations, Section 1.8

Documents

All documents a buyer's agent would need to make an offer may be added here. Residential Property Disclosure, Covenants and Restrictions, Deed, Septic Permit, Mineral, Oil and Gas rights are some examples. Max file size 10MB.

DOM

“DOM” and “CDOM” accrue only when a listing is in “Active” status. “DOM” and “CDOM” do not accrue when the listing is in any other statuses. Want to know more about how DOM, CDOM and List to Close (LTC) are calculated? Click here.

Doors Features

Describes exterior doors. Canopy MLS Rules and Regulations, Section 1 (g)

Driveway

Describes the driveway composition and whether the driveway is shared. Canopy MLS Rules and Regulations, Section 1 (g)

Dwelling

Does the property include a structure that can be lived in. Habitable Residence YN is required. Lots/acres/farms

 

 

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Beginning with E-F

Easements

Select all that apply from the list. Commercial

Elementary School

The current public elementary school assignment for the listed property.

Elevation

Describes the elevation of the property above sea level.

Entry Level

"Entry Level" is a numeric field that describes the level within the structure, SFR or a unit in a building, where the main entry to the dwelling is located. When a unit has one floor it is implicit that this is also the level of the unit itself.

“Unit’s Level in Building” indicates the floor of the complex on which the front door of the unit is located. For example, a two-level unit located on the ninth floor of a mid-rise building would indicate “Unit’s Level in Building = 9,” and “Entry Level = Main.”

Expiration Date

Listings automatically expire on the expiration date unless prior to that date the Listing Brokerage extends or renews the listing. If the Listing Brokerage renews or extends the listing after it has expired, the Listing Brokerage can either return the listing to active or enter a new listing. The Seller(s) must sign the extension or renewal of listing and the Listing Brokerage must report the extension or renewal to the MLS. Canopy MLS Rules and Regulations, Section 1.15

Exterior Covering

Canopy MLS defines options provided in the Exterior Covering field and to give name-brand examples of each type. Canopy MLS Rules and Regulations, Section 1 (g)

Exterior Features

Exterior Features includes permanent fixtures or amenities deeded to the property. For example, a boat slip in a subdivision is not considered an exterior feature unless it is deeded to the property. Canopy MLS Rules and Regulations, Section 1 (g)

Fencing A list of types of fencing found at the property being sold.

Financial Info

Describes a additional financial information associated with commercial property.

Fireplace YN

Does the property include a fireplace.

Fireplace Features

A list of features or description of the fireplace(s) included in the sale/lease.

Flood Plain

Indicates whether or not a commercial property is determined to be within a flood zone.

Floor Covering

A list of the type(s) of flooring found within the property.

Foundation

A list of the type(s) of foundation on which the property sits.

Furnished

 

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Beginning with G

Garage Spaces

The number of spaces in the garage(s). Res. Rental

Garage SqFt

Includes attached and detached garage square footage, above- or below-grade.

Green Sustainability

Pick list of sustainable elements used in the construction of the structure without naming specific elements with ratings that may wane over time.

"G" means green! Canopy MLS provides 27 ecofriendly, energy-efficient items in Matrix. There is a feature group called "Green Building Features" as well as items integrated into other feature groups all tagged with the letter "g," for example: g-Active Solar Heat, g-Solar, g-Engineered Wood Products, etc.
Click here for definitions.

(Green)Verification Type

The name of the verification or certification awarded to a new or pre-existing residential or commercial structure. For example: LEED, Energy Star, ICC-700. In cases where more than one certification have been awarded, leverage multiple iterations of the green verification fields via the repeating element method. Entities that evaluate and certify a dwelling as environmentally friendly. Choices include: EarthCraft House, Energy Star Qualified, Environments for Living, LEED Home, NAHB National Green Building Standard, NC Healthy Built Homes. "Energy Star" was changed to "Energy Star Qualified" on 4/27/12. If a “Green Certification” is selected, then the certificate must be attached to the listing. For new-construction listings, the certificate must be attached to the listing upon reporting the listing as “Closed” status. For resale listings, the certificate must be attached to the listing at the time the listing is input into the MLS system.

Gross Operating Income $

The actual current income from rent and all other revenue generating sources.

Gross Potential Income multiplied by Estimated Loss Percentage = XYZ
Gross Potential Income minus XYZ = Gross Operating Income

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Beginning with H

Heating

A list describing the heating features of the property.

HERS Index

The HERS Index is a scoring system established by the Residential Energy Services Network. The lower a home's HERS Index, the more energy efficient it is. For more information visit www.energystar.gov. Please attach a copy of the HERS Index rating certificate to the listing. If a HERS Index rating is provided, please attach a copy of the HERS Index rating certificate to the listing. For more information, read the Greening the MLS policy.

High School

The current public high school assignment for the listed property.

HLA (Unit)

Includes the total finished, heated living area above - and below -grade for a specified unit in a multi-family listing, and directly accessible from other living area through a door or by a heated hallway or stairway.

HLA Basement

Includes heated, finished, below-grade living area directly accessible by interior stairs, with earth adjacent to any exterior wall on that level. If earth is adjacent to any portion of a wall, the entire level is considered below-grade.

HLA Lower

Includes above or on-grade, heated, finished living area directly accessible from other living area through a door or by a heated hallway or stairway. A finished, heated garage cannot be counted as HLA.

Enter 0 if there is no upper, third or lower level. The ceiling height must be at least seven feet, except under beams, ducts, etc. where the height must be at least six feet four inches [Note: In rooms with sloped ceilings (e.g., finished attics, bonus rooms, etc.) you may also include as living area the portion of the room with a ceiling height of at least five feet if at least one-half of the finished area of the room has a ceiling height of at least seven feet.].


If any portion of the dwelling is unpermitted, a listing broker may include that area in the total square footage determination so long as s/he clearly discloses in the Public Remarks the amount that is unpermitted, e.g., 3,750 total SqFt of which 850 SqFt is an unpermitted addition that otherwise meets the definition of living area. (Source: https://www.ncrec.gov/Pdfs/genupdate/the4s.pdf)

HLA Main

HLA Third

HLA Upper

HLA Total

Includes finished, heated living area above and below-grade, and directly accessible from other living area through a door or by a heated hallway or stairway.

Horse Amenities

A list of horse amenities on the lot or in the community.

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Beginning with I - J - K

Images Limited to photos or renderings of the property only. All graphics such as logos or messages are prohibited. Company or agent "for sale" signs must not be included in the photo of the property. Photos appear on Customer Reports and Websites. Photos must be in JPG format and limited to 6MB size.
Read the Canopy MLS Photo Policy here.
Read the Canopy MLS Photography Guide here.
In City Inside City YN is required. Commercial and Commercial Lease
Interior Features A list of features or description of the interior of the property included in the sale/lease.

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Beginning with L

Lake/Water Amenities Select any lake or water amenities applicable to the listed property. All selections are considered to be deeded, leased or licensed to the property unless “neighborhood” is indicated.
“Boat Slip – Deed” means the seller holds title to the boat slip, can prove ownership by presenting a copy of a Deed into Seller and has the legal right to convey the boat slip, by Deed, along with the real property offered for sale.
“Boat Slip – Lease/License” means the seller does not hold legal title to the boat slip, but rather, the boat slip is owned by another legal entity and the seller of the subject property was either provided an exclusive right to use the boat slip, which use could be assigned to a purchaser, or the seller purchased the right to use the boat slip, but does not have the right to assign or otherwise transfer that “right to use” to a purchaser. Listing agents should consult an attorney prior to selecting Boat Slip-Deed or Boat Slip – Lease/License to ensure the correct classification is made.
“Boat Slip” is a legacy option and should only be used for searching.
Land Included  
Latitude The geographic latitude of some reference point on the property, specified in degrees and decimal parts. Positive numbers must not include the plus symbol. For instructions on mapping a listing, click here.
Laundry Features Add this pick list of features and locations where the laundry is located in the property being sold. i.e. Gas Dryer Hookup, In Kitchen, In Garage, etc.
Lease Considered Will the seller consider leasing the property instead of selling? Single select. Commercial, required field.
Lease Term A pick list of lengths that represent the length of the lease.
Legal Description Tax Legal Description This is a required field that must be accurate and verifiable. A statement containing a designation by which land can be identified sufficiently to meet the requirements established by law. Appropriate legal descriptions include metes and bounds, reference to plat or map, or lot and block. A type of legal description for land in developed areas where streets or other rights-of-ways delineate large parcels of land referred to as divided into lots on which homes or other types of developments are built. An example would read "Lot 12 of Block 45 of Tract 3002 of the City of San Dunes, Desert County." Such a description would also reference an official plat filed with the clerk or recorder for that area which shows the location of the block and often the dimensions of the lots therein. The text here is also an index into the property as described by the County Recorder.
Levels The number of levels in the property being sold. For example, One Level, Two Levels, Three or More Levels, Split level, etc. A split-level home (also called a tri-level home) is a style of house in which the floor levels are staggered, so that the "main" level of the house (e.g. the level that usually contains the front entry), is partway between the upper and lower floors. F.R.O.G. means Finished Room Over Garage.
List Agent MLS ID Listing agent means the primary listing agent affiliated with the listing brokerage contracted as the agent of a seller.
List Agent Name
List Agent Team ID Canopy MLS has created the ability to add agents and listings to “Teams” in Matrix. We recognize that teams can be comprised of various agents, licensed assistants, and support staff. For additional information on Teams please click here.
List Price The current price of the property as determined by the seller and the seller's broker. For auctions this is the minimum or reserve price. The Listing Brokerage must include the full gross listing price stated in the listing agreement in the listing submitted to Canopy MLS. Canopy MLS Rules and Regulations, Section 1 (i).
Listing Agreement Type The nature of the agreement between the seller and the listing agent. Canopy MLS only accepts Exclusive Right to Sell, Exclusive Right with Exception or Exclusive Agency listing agreements. [Select list.] Canopy MLS Rules and Regulations, Section 1 (d)
Listing Service Select Full Service or Limited Service. This is to inform cooperating brokerages of the extent of the services the listing brokerage provides to the seller(s), and any potential for the seller(s) to ask the cooperating brokerages to provide some or all of these services. Canopy MLS Rules and Regulations, Section 1.4
Longitude The geographic longitude of some reference point on the property, specified in degrees and decimal parts. Positive numbers must not include the plus symbol. For instructions on mapping a listing, click here.
Lot / Unit # The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/ Slide, Pages.
Use Lot/Unit # only if needed for mailing address.
Lot Features A list of features or description of the lot included in the sale/lease.

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Beginning with M

Main Level Garage

Indicates whether the listed property includes a garage, attached or detached, that is “above-grade.”  If the listed property does not have a garage at all, or if there is a garage that is “below-grade,” select “No.”  The North Carolina Real Estate Commission’s “Residential Square Footage Guidelines” defines “Above-Grade” as space on any level of a dwelling which has living area and no earth adjacent to any exterior wall on that level. “Below-Grade” is space on any level which has living area, is accessible by interior stairs, and has earth adjacent to any exterior wall on that level.

Marketing/Active Date

The Listing Brokerage must input each listing required to be submitted to the Service within one (1) business day of the “Effective Date” (or if applicable the “Marketing Date” as it is known in North Carolina) or the beginning date of the term of the listing (for South Carolina), or within one (1) business day of marketing the listing to the public, whichever occurs first.  [Canopy MLS Rules and Regulations, Sections 1.1.1 and 1.1.2]

 

  • For North Carolina, to market the listing as “Coming Soon-No Show” enter the date specified under the Coming Soon checkbox option on the listing agreement.
  • For South Carolina listings, the Active Date entered on the Coming Soon-No Show Status Seller Authorization form is the date when the listing will automatically transition from Coming Soon-No Show status to Active status.
  • THE DATE ENTERED IN THIS FIELD IS WHEN THE LISTING WILL AUTOMATICALLY TRANSITION FROM COMING SOON-NO SHOW STATUS TO ACTIVE STATUS.

Max Lease $/SqFt

Sq Ft Maximum Lease is required. Commercial

Max SqFt Available

Sq Ft Available Maximum is required. Commercial

Middle School

The current public middle school school assignment for the listed property.

Min Lease $/SqFt

Sq Ft Minimum Lease is required. Commercial

Min SqFt Available

Sq Ft Available Minimum is required. Commercial

Min SqFt to Build

Sq Ft Building Minimum is required. Lots/Acres/Farms

Monthly Rent

Listings where a prospective buyer identified by the seller may be interested in purchasing the property, and if so, no commission will be paid to the listing brokerage. The named prospect exempted must be stated in the listing agreement. Canopy MLS Rules and Regulations, Section 1.14.

Move in Fee The dollar amount charged by the owner or property manager as part of the application process.  If this fee does not apply, enter 0.

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Beginning with N

Named Prospects Exempted

Listings where a prospective buyer identified by the seller may be interested in purchasing the property, and if so, no commission will be paid to the listing brokerage. The named prospect exempted must be stated in the listing agreement. Canopy MLS Rules and Regulations, Section 1.14.

New Construction

New construction means the Certificate of Occupancy is no more than two years old and the home has never been lived in. New Construction does not include remodeling.

Non-HLA SqFt: Basement

Includes unheated or unfinished square footage below-grade, accessible by interior stairs, with earth adjacent to any exterior wall on that level that does not meet the NCREC criteria for living area but which contributes to the value of the dwelling. If earth is adjacent to any portion of a wall, the entire level is considered below-grade. Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Lower

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Main

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Third

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Non-HLA SqFt: Total

Includes unheated or unfinished square footage above- and below-grade directly accessible from other living area through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area but which contributes to the value of the dwelling. Examples include but are not limited to (e.g., unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, and other unfinished rooms or finished rooms that are unheated, and unfinished rooms that are heated).

Non-HLA SqFt: Upper

Includes unheated or unfinished square footage above- or on-grade directly accessible from other living areas through a door or by a heated hallway or stairway that does not meet the NCREC criteria for living area, but which contributes to the value of the dwelling. Examples include, but are not limited to: unfinished attic (with permanent stairs), unfinished bonus rooms, enclosed porch, unheated sunroom, finished rooms that are unheated, and unfinished rooms that are heated). Enter 0 if there is no Non-HLA SqFt.

Number of Bays

 
Number of Bedrooms Septic  

Number of Buildings

 

Number of Docks

 

Number of Drive In Doors

 

Number of Rentals

 

Number of Stories

The number of floors in the property being sold.

Number of Total Units

 

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Beginning with O

Occupant Type

Occupant Type describes the type of occupant, i.e. Owner, Tenant, Vacant. Occupant Type is classified as confidential data field. A Member Participant or Subscriber shall not disclose confidential data fields to any consumer, whether orally, on a VOW, IDX website, or via any other means, unless the Member Participant or Subscriber is the Listing Brokerage. The Occupant Type field was implemented in 2017 as a confidential data field to make it possible to search, but to prevent the potential liability that could come from displaying information about vacant houses for sale. If the concern is whether a property is subject to a lease, the Special Conditions field provides that information. 

For all designated confidential fields, please consult Canopy MLS Rules and Regulations Section 11.7.

Office Inventory

Office inventory is an optional field used by some firms for internal coding purposes.

Office SqFt

 

Open Parking Spaces

The number of open or uncovered parking spaces included in the sale.

Operating Expenses $

The costs associated with the operation and maintenance of an income-producing property.

Other Equipment

A list of other equipment that will be included in the sale of the property. Describes fixtures (and personal property, if any) that conveys with the real property. Canopy MLS Rules and Regulations, Section 1 (g)

Other Income $

 

Other Rooms

 

Other Structures

A list of structures other than the main dwelling. For example, Barn, Shed, etc.

Owner Name The Contact Name field is exclusive to the Rental property category only. The Contact Name field provides the name of the person to contact regarding the Rental listing.
Owner Pays A list of expenses for the property paid for by the owner as opposed to the tenant (e.g. Water, Trash, Electric).
Owner Phone The Contact Phone field is exclusive to the Rental property category only. The Contact Phone field provides the phone number of the person to contact regarding the Rental listing.

Ownership Period

When the Seller of a property does not hold title but has a contract to receive title on the property, the Listing Brokerage must indicate, "Seller does not yet own," in the "Ownership Period" field. Pick-list with one selection allowed.

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Beginning with P - Q

Pages

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.

Parcel ID

The parcel identification number is assigned by the county assessor's office.

Parking Features

A list of features or description of the parking included in the sale/lease. Describes whether the property has a carport, garage, the number of parking spaces and other parking features. A tandem garage is a two-car garage (double garage), built so that one car parks in front of the other.

Parking Total

The total number of parking spaces included in the sale.

Patio and Porch

A list of features or description of the patio or porch included in the sale/lease. Exterior Features includes permanent fixtures or amenities deeded to the property. For example, a boat slip in a subdivision is not considered an exterior feature unless it is deeded to the property.

Canopy MLS Rules and Regulations 1 (g)

Pet Fee

 

Pets Allowed

Are pets allowed at the property being leased? A list of yes, no and more detailed restrictions/allowances.

Plat Book/Slide

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.

Plat Reference Pages

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.

Potential Income $

 
Power Production Ownership

The ownership of the power production system (e.g., Seller Owned or Third-Party Owned).

Power Production Size

The “capacity” of a renewables system. Size is measured in kilowatts (kW) DC (referring to direct current). A kW indicates how much power the system can produce under standard conditions, like the size of a car engine. Renewables systems are sized when they are installed to cover all or a portion of the power needs of the property. Therefore, a system designed to produce 50% of the power needs will be sized smaller than a system on the exact same property designed to produce 100%. Size may be influenced by available space at the property, orientation, landscaping, etc.

Power Production Year

The year a renewables system was installed. Ideally this should be the year the system was interconnected with the grid and began producing power. Renewables systems have a limited lifespan and year installed helps buyers and appraisers determine remaining useful life of the system.

Pre Direction

Use this field for street names where the direction precedes the street name such as 101 N. Tryon Street.

Primary Residence

Indicate whether the listed property is or is not the Seller's primary residence. Yes/No. Default is "Yes." Check out the explanation provided by the North Carolina Association of Realtors® (NCAR) Legal Department regarding the meaning of “Primary Residence.”

Project Name

Documentation required for complex and subdivision additions! Only complexes and subdivisions that have received preliminary plat approval may be added. Please email a copy of the deed or the approved plat map to [email protected], or fax to 704-940-3120. If the marketing name differs, you may email a photo or brochure to accompany the deed or plat map.
You may send a preliminary request through email or fax, but the name will only be entered once supporting documentation has been received.

Projected Closing Date

The "Proposed Completion Date" is required IF the field “Construction Status” has the option “Under Construction” selected.

Prop. Spcl. Assessment

A Special Assessment that is under formal consideration but which has not been approved prior to Settlement (NCAR Standard Form 2-T).

Prop. Spcl. Assessment Desc

Describe the Proposed Special Assessment that is under formal consideration but which has not been approved prior to Settlement. "Proposed Special Assessment Description" is required when "Proposed Special Assessment=Y."

Proposed Completion Date

The "Proposed Completion Date" is required IF the field “Construction Status” has the option “Under Construction” selected.

Property Type

Describes the dwelling, land, or commercial property, i.e. SFR, Condo, Townhouse, Duplex, Farm, Business, etc.
Freestanding Retail means any stand-alone building.
Retail Center means strip malls and other attached, adjoining retail locations.

Proposed Financing

Describes the types of financing options the seller will entertain.

Proposed Foundation

Describes whether the proposed foundation is a basement, crawl space or slab. Lots/Acres/Farms

Public Remarks

The Public Remarks field is where text information is entered that may be displayed to the public on customer reports, websites and mobile apps.  This is typically information that describes the selling points of the property for sale. Elaborate when "other" is used elsewhere in the listing. Participants and Subscribers are required to submit accurate listing data and required to correct any known errors; read Accountability Counts. Do not include confidential information, agent or seller name, promotional or contact info. Canopy MLS Branding Policy Do not include combination lockbox or security system codes.   Canopy MLS Rules and Regulations, Section 1.8.

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Beginning with R

Rail Service

 

Restrictions

Short-Term Rental: The North Carolina Vacation Rental Act defines a Vacation Rental as the rental of residential property for vacation, leisure, or recreation purposes for fewer than 90 days by a person who has a place of permanent residence to which he or she intends to return. The act does not apply to rentals to persons temporarily renting a dwelling unit when traveling away from their primary residence for business or employment purposes.
Want to know more about short-term rentals?

Restrictions Description

 

Road Frontage

 

Road Frontage Type

Pick list of types of Road frontage. i.e. Freeway frontage, No Road Frontage, etc. The road frontage of the property is an important factor in determining value of the property and its appropriateness for intended use.

Road Responsibility

“Road Responsibility” indicates whether the road that serves the property is maintained by the state, municipal or county department of transportation (DOT), or is a private road, maintained by the developer, the HOA or the homeowner as a whole. A road that has been dedicated to public use but not yet maintained by the local unit of government or state is not a "publicly maintained road." If you do not know whether the road is publicly maintained, contact the local department of transportation.

Road Surface Type

Pick list of types of surface of the Road to access the property. The surface of the road(s) for access to the property is an important factor in determining value of the property and it’s appropriateness for intended use. To select more than one item, check multiple boxes. To remove a selected item, uncheck boxes that do not apply.

Roof

A list describing the type or style of roof. For example:  Spanish Tile, Composite, Shake, etc.

Room Level

The Main level is typically the entry level. Main, Upper and Third and Lower-level rooms are above- or on-grade. Basement-level rooms may be used only for below-grade rooms. Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported. The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields.

Room Types

List the rooms present on each Room Level.

Use the “2nd Living Quarters” room level to describe a separate building or part of the home with accommodations for guests not included in any other room level reported. The “2nd Living Quarters” bedrooms and bathrooms can be included in the “Total Bedrooms,” “Total Full Baths” and “Total Half Baths” fields.

R-Value Ceiling

 

R-Value Floor

 

R-Value Wall

 

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Beginning with S

Sale/Lease Includes

 

Secondary Type

 

Security Deposit

 

Security Features

A list describing the security features included in the sale/lease.

Seller Contributions

Seller Contributions are costs which, in the market where the property is located, are customarily paid by the buyer but were paid by the seller in the transaction at hand. When reporting a listing as closed, the amount listed in the "Seller Contribution Amount Excluding Agent Compensation" field in Matrix should reflect the seller concessions agreed upon, excluding amounts paid towards buyer agent compensation. 

Seller Name

Seller(s) (excluding Canopy MLS members) can withhold their names. However, Canopy MLS members with ownership interest in the listed property must show their name(s) in the "Seller" field and click "Yes" in the Agent/Owner field.

Seller Phone

The contact phone number for the seller.

Sewer

Describes the sewer services currently serving the listed property.

Showing Instructions

A pick list of types of notice required to see the home. i.e. Appointment Required, Courtesy Call Only, Go Direct, etc. Select options to describe conditions for showings. All listings that indicate "call seller" must also indicate in the Listing Service field - Limited Service.  More information on Limited Service Listings.

Single Family

Single family means residential real property that includes or is intended to include a residential, detached, one-unit dwelling.

Smoking Allowed

 

Special Conditions

A list of options that describe the type of sale. i.e. Standard, REO, Short Sale, Probate, Auction, NOD, etc., at the time of listing. Canopy MLS defines selected choices in the "Special Conditions" field as follows: In Foreclosure Process (a foreclosure proceeding/lawsuit has actually been filed), Relocation (third party owns the property or must approve the purchase agreement), Transfer Due to Loan Default/Exempt from Property Disclosure (lender has completed the foreclosure and owns the property), Short Sale Subject to Lender or Other 3rd Party Approval. Canopy MLS Rules and Regulations Section 5.2.2. Multiselect list. Nine items may be selected. Read more about the "Special Conditions" field.

State

Only NC, SC, TN, or VA [Dropdown list.]

Status

All Canopy MLS Subscribers are obligated to report status changes, including final closings of sales, on listings submitted to the service, regardless of the level of service or type of listing agreement associated with the listing. The listing brokerage must input any change in listed price or other change in the original listing agreement, when authorized in writing by the seller(s), within two business days after the listing brokerage receives the authorized change. Closed sales must be reported to the MLS (“Sold” status) within 5 business days after the closing. Listing Statuses and Listing Changes Article and How to enter a Comp Sale.

Street

 

Street Direction Prefix

Use this field for street names where the direction precedes the street name such as 101 N Tryon Street.

Street Direction Suffix

Street direction is used for names ending with a direction, as in Cabarrus Avenue NW. Select list.

Street Name

The street name means the street name assigned by the local taxing or planning authority or U.S. Postal Service. No punctuation. Using a verifiable address ensures better mapping.

Street Number

The street number means the street number assigned by the local taxing or planning authority or U.S. Postal Service. Using a verifiable address ensures better mapping.

Street Type

The street type means the street type assigned by the local taxing or planning authority or U.S. Postal Service. Streets with two suffixes are entered as in this example: “Park Road” as the Street Name and “Extension” as the Street Type.

Style

Style includes A-frame, cottage/bungalow, Cape Cod, contemporary, etc. Use "Arts and Crafts" for craftsman style; "cottage/bungalow" is similar but indicates a smaller home. If "other" is selected, the listing agent must provide a description in the Remarks. Only one style can be selected.

Subdivision

“Subdivision” is defined as a neighborhood, community, complex or builder tract.”  Documentation required for complex and subdivision additions! Only complexes and subdivisions that have received preliminary plat approval may be added. Please email a copy of the deed or the approved plat map to [email protected], or fax to 980-556-7810. If the marketing name differs, you may email a photo, brochure or website to accompany the deed or plat map. If the property is not located in a subdivision, or if this is not a developed subdivision that an agent or a consumer would be searching for, Canopy MLS recommends entering “None” in the Subdivision field.

Subject to CCRs

Is the listed property subject to regulation by one or more owners' association(s) and/or governing documents which impose various mandatory covenants, conditions, and restrictions upon the lot, including, but not limited to obligations to pay regular assessments or dues and special assessments? If so, please upload the "Residential Property and Owners' Association Disclosure Statement" as an attachment to the listing.

Subject to HOA

Select from the picklist None, Optional or Required. Is the listed property subject to regulation by one or more owners’ association(s) and/or governing documents which impose various mandatory covenants, conditions, and restrictions upon the lot, including, but not limited to obligations to pay regular assessments or dues and special assessments? If so, please upload the “Residential Property and Owners’ Association Disclosure Statement” as an attachment to the listing.

Subject to HOA Dues

Is the listed property subject to regulation by one or more owners’ association(s) and/or governing documents which impose various mandatory covenants, conditions, and restrictions upon the lot, including, but not limited to obligations to pay regular assessments or dues and special assessments? If so, please upload the “Residential Property and Owners’ Association Disclosure Statement” as an attachment to the listing.

Suitable Use

A list of the type(s) of possible or best uses of the property. Probable use gives a good indication of what the best use or potential use of the property could be. i.e. Primary, Vacation, Investment, Rental, Retirement

Syndication Remarks

Remarks entered in this field will be sent to third party portals via ListHub or other partnership. Remarks entered here are not subject to MLS rules regarding branding or advertising in a listing, but are subject to all other rules. If no remarks are entered here, data from the regular “Public Remarks” field will automatically be distributed instead. Read more: "Where do my listings go?"

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Beginning with T

Tax Block / Section

The Plat Reference section of the "Offer to Purchase and Contract" (NCAR Standard Form 2-T) requires completion of the following fields when applicable: Lot/Unit, Block/Section, Subdivision/Condominium, Plat Book/Slide, Pages.   

 

A type of legal description for land in developed areas where streets or other rights-of-ways delineate large parcels of land referred to as divided into lots on homes or other types of developments are built. An example would read "Lot 12 of Block 45 of Tract 3002 of the City of San Dunes, Desert County." Such a description would also reference an official plat filed with the clerk or recorder for that area which shows the location of the block and often the dimensions of the lots therein.

Tax Value

The property value as of the last assessment made by the taxing authority. Tax value or assessed value is the value of property established for ad valorem tax purposes.

Tenant Responsibilities

A list of services or items that the tenant is responsible to pay.

Terms

Sold terms means the financing obtained by the buyer.
How can the listing agent obtain information regarding the financing terms of the transaction when they currently only receive closing disclosures for their seller?
With the new Consumer Financial Protection Bureau’s (CFPB) rules that went into effect Oct. 1, 2015, the North Carolina Offer to Purchase (OTP) form 2T was changed to include a new subparagraph 6(d) that authorizes the buyer’s lender(s), the parties’ real estate agent(s) and closing attorney to release and disclose any buyer’s closing disclosure, settlement statement and/or disbursement summary, or any information therein, to the parties to the transaction, their real estate agent(s) and buyer’s lender(s).
According to a CFPB spokesperson, there is no rule that prevents the disclosure of this information to all parties to the transaction. If you need information that you do not have, ask for it.

Total Bedrooms

A bedroom should be at least 80 SqFt of Total Heated Living Area, accommodate typical bedroom furniture, permanent or fixed clothes storage, emergency egress (i.e., operable window that someone could climb through or an exterior door), and directly accessible from other living area through a door, or by a heated hallway or stairway. A bedroom should not be accessible only through another bedroom. (Note: this Canopy MLS definition may not agree with some loan products.)
 

  1. Any existing finished room counted or described as a bedroom that varies from this definition must be described in the "Public Remarks" field.
  2. Proposed structural changes to increase the number of bedrooms cannot be counted as bedrooms.
  3. Unfinished rooms cannot be counted as bedrooms.The number of rooms counted or described as bedrooms in a property listing shall not exceed the restrictions imposed by an onsite sewage system improvement permit. Septic Permits - A Refresher, article from NCREC Bulletin. 

Total Parking

 
TotalPrimaryHLA The TotalPrimaryHLA is an auto-calculated field that is the sum of the HLA Main, HLA Upper, HLA Third, HLA Lower, and HLA Basement fields.
TotalPropertyHLA The TotalPropertyHLA is an auto-calculated field that includes the sum of the HLA Main, HLA Upper, HLA Lower, HLA Third, HLA Basement and SecondLivingQuartersHLA.  Public displays must include both the TotalPropertyHLA and TotalPrimaryHLA if the amounts are different.

Total Units

 

Type

Describes the dwelling, land, or commercial property, i.e. 2 Story, Duplex, Farm, Business, etc. F.R.O.G. means Finished Room Over Garage.

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Beginning with U - V

Units Completed

 

Units Projected

 

Utilities

A list of the utilities for the property being sold/leased.

Vacancy Rate

An estimate of the amount of rent that may be foregone because of unoccupied units.

Variable Rate Commission

There are two forms of variable rate commissions. 1)X% for in-house sale and Y% for co-broke. 2) X% if the seller sells the property him/herself and Y% if the listing brokerage sells the property. Canopy MLS Rules and Regulations, Section 5.6.

View

Describes the location of the lot on the street and any applicable views. Waterfront means the listed property has waterfront access.

Virtual Tour URL Branded

 

Virtual Tour URL Unbranded

Virtual tours are limited to photos of the property. Graphics, logos or messages are prohibited in unbranded tours. Company or agent "for sale" signs must not be included in the virtual tour. Do not include agent name or contact info. The virtual tour Universal Resource Locator (“URL”) may not contain any characters within the URL that could identify or direct a user back to the listing agent, listing brokerage or seller’s website, including a prohibition on any “favicon” that resembles the listing agent, listing brokerage or seller logo. Virtual tours appear on Customer Reports. Read more.

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Beginning with W - X - Y - Z

Warehouse SqFt

 

Waterbody Name

A selection in Waterbody Name is required when any of the following options are selected in the "Lot Description" or "Miscellaneous" fields: "Beachfront", "Lake Access", "Riverfront", "Waterfront", or "Waterview". Select any lake or water body to which the listed property has waterfront access. Specific creeks and ponds will not be added and should be noted as "Creek" or "Pond" in the listing.   Click here for more information.

Water Heater

Describes the type of water heater present in the listed property.

Water Source A list of the source(s) of water for the property.  Describes the water services currently serving the listed property. Select Tap Fee if one must be paid to get a service line connected to the utility district feeder system.

Web URL

Do not upload Web hyperlinks intended to solicit agents to your firm. Web hyperlinks appear only on Agent Reports.

Window Features

A list of features or description of the windows included in the sale/lease.

Withdrawn Date

The effective date of the termination of the listing agreement. Note that this is not necessarily the same date that the listing status is changed to Withdrawn in the MLS (though it may be). Date the listing was withdrawn from the market. This is not when a listing contact was cancelled or closed, but a withdrawal from the market while the contract between the seller and listing agent is still in effect and an offer has not been accepted. This is the date entered by the agent reflecting when the change occurred contractually, not a timestamp of when the change was made in the MLS.

Year Built

The earliest year in which any part of the structure was built. For example, if a home built in 1920 was completely rebuilt in 1999 but any part of the original structure remains, the year built is 1920.

For listings that are to be built, the “Year Built” field needs to be kept updated, and “Year Built” is based on the Certificate of Occupancy, not the building permit.

Zip Code

The postal code portion of a street or mailing address. Use the Zip Code assigned by the U.S. Postal Service. Make sure the Zip Code is correct to ensure proper mapping.

Zip +4

The postal code +4 portion of a street or mailing address. Locate the Zip+4 at USPS.com

Zoning Code

This field refers to the zoning classification assigned by the local planning department, such as R3 or R4 in Mecklenburg County, O-I or RM-2 for Cabarrus, RA40 in Union County, etc. General descriptions such as "RES" or "COM" are not acceptable.

Zoning Specification

This field refers to the zoning classification assigned by the local planning department, such as R3 or R4 in Mecklenburg County, O-I or RM-2 for Cabarrus, RA40 in Union County, etc. General descriptions such as "RES" or "COM" are not acceptable.

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